Exhibitors will be allowed access to the exhibit hall for set-up during the following hours:
Wednesday, September 28 8:00am – 8:00pm
Thursday, September 29 8:00am – 8:00pm
Friday, September 30 8:00am – 8:00pm
Saturday, October 1 8:00am – 8:00pm*
Sunday, October 2* 8:00am – 10:00am*
*Product Placement and Food Preparation Only, all booths must be set by 8:00pm, Saturday, October 1, the evening before the show begins.
Overtime charges will apply for move-in all day on Saturday, Sunday and after 5:00pm on Monday and Tuesday. (Double time is charged midnight – 8:00 am and on holidays.)
All empty crates will be removed by 8:00pm, on Saturday evening to allow for the laying of carpet and completion of exhibit hall preparation on Saturday night and Sunday morning.
Move-in of freight will take place according to the TARGETED MOVE-IN SCHEDULE indicated on the floor plans listed in the above links.
Questions regarding shipping and/or material handling can be directed to Freeman at (773) 473-7080.
All Freeman information can be found online by clicking here.
- Warehouse freight will be moved into the hall first.
- Freight sent directly to the show site will be delivered to your booth on your targeted move-in day (See Assigned Targeted Dates links above).
- If your company is going to have a vehicle in the booth please complete the Vehicle Notification Form in the NACS FORMS section of the online Exhibitor Service Kit.
- Any booth not occupied by 5:00pm, on Saturday, October 1 will be considered abandoned (unless show management has been otherwise notified) and will be forfeited by the exhibitor, and such space may be carpeted into a lounge, resold to a company on the waiting list, or otherwise assigned by NACS, without any refund of any payment to the exhibitor by NACS. If there is a display in the booth and the General Service Contractor has to set up the booth or “force the booth”, the exhibitor will be responsible for the cost incurred by Show Management.
- If your company requires additional move-in time, your request must be sent in writing by September 9, 2011 to:
Leigh Walls, NACS
1600 Duke Street
Alexandria, VA 22314-2792
Fax: (703) 518-4265
Email: lwalls@nacsonline.com
Please include the following information on your request:
- Date you are requesting to begin move in
- Whether you are shipping your freight to the warehouse or direct to show site (if shipping direct to show site, indicate whether you are requesting a change in your targeted move-in time).
Please note: No one under the age of 16 will be admitted in the exhibit hall during published Move-in and Move-out hours, no exceptions.
Tuesday, October 4* 1:30pm – 11:45pm
Wednesday, October 5 8:00am – 5:00pm
Thursday, October 6 8:00am – 3:00pm
* Empty crates and Cartons will be returned beginning at 3:00pm. Due to the volume of empties, this process could take until midnight before all empties returned. Please plan labor and flights home accordingly.
- NOTICE: No exhibits or displays can be dismantled before the official close of the Show on Tuesday, October 4, at 1:30pm. Based on recommendations from the NACS Convention Committee and Exhibitor Advisory Committee, exhibitors caught tearing down early will be penalized and their participation at future NACS Shows will be jeopardized. To ensure an orderly move-out, all necessary labor arrangements for dismantling should be made at the Freeman Service Center during the show or in advance using the Freeman order form (FREEMAN SERVICES section). Exhibitor-Appointed Contractor labor is not permitted on the show floor until 1:30pm and must be properly badged. EAC gang boxes and ladders are not permitted on the Show floor until 2:30pm to allow Freeman time to pull the aisle carpet. The deadline for removal of display material is Thursday, October 6, at 3:00pm.
- Move-Out will begin on Tuesday, October 4, at 1:30pm. Although Freeman will make every reasonable attempt to deliver empty crates in an expedient manner, please be advised that it may take up to 8 hours for rolling up of the carpet and empty crate delivery.
During installation and dismantle hours, registered exhibitors may enter the exhibit hall by showing their badge to the security personnel. Exhibitor-Appointed Contractor labor personnel must obtain a wristband from the Security Desk.